​Flick on the Field
Flick on the Field offers the whole meal and movie under the stars, but also have many different aspects that bring the night together for a fun and smooth event for all!

What to Expect:

• Date & Time:   The Committee looks for Fridays at the end of September or early on October to bring the school together for a film. Typically, arrival to the field with picnic baskets, blankets and chairs any time after 5:30pm. The movie starts around 7-7:30pm, coordinated with dusk to ensure the low enough light to see the screen. Ideally the movie ends before 9pm and cleaning is done by 9:30pm (many hands make light work).
• Meals & Snacks: In addition to packing your meal or picnic, families have the opportunity to pre-order Chick-Fil-A sandwiches and meals to be picked up at the event. Flyers are sent home early in backpack mail with a ‘Save the Date’ and meal order form to be returned, or ordered online.   
  • 5th Grade utilizes the opportunity for fundraising toward their annual spring overnight trip at the beach. They are usually out selling bottled water, popcorn, or other baked treats available for purchase that night. This aspect is coordinated by 5th Grade parents.
• Movie Selection Process: The committee reviews movies for popularity, appropriate rating of G or PG, and length of time. Another resource used to evaluate films is Common Sense Media that offers independent review from parents and children. Ideal movies are less than 90min to ensure the movie starts at dusk and can end before 9pm. Once the committee can narrow down to 3-4 movies, all students receive a ballot to vote for one in the classroom. This really helps the students feel a part of the event and build excitement.  In years past, selections have included: SING, Home, Zootopia, Mary Poppins, and more.
• Raffle: When you arrive, there will be a table greeting you and seeing raffle tickets for cash. Tickets around usually about $5 per ticket or 5 tickets for $20 and all come with glow sticks. Raffle items have ranged from a iPod, drone, to noise-cancelling headphones. 
• Playground Closes once the movie begins

Attendance Event Night Notes

• Bring your family, blankets, chairs, flashlights and sweaters.
• Raffle tickets with glow sticks and treats sold by 5th grade will be Cash only.
• Not a “drop off” event.  Children must be accompanied by adult chaperone.
• School nature trails will be off-limits throughout the event, and playground equipment closed during the film.
• Please ensure children are respectful during the film as to not bother enjoying the film.

 
Volunteer Roles and Responsibilities:
Being one of the largest attended events, means volunteers are recruited for a variety of tasks; some leading up to the event and most on the event day. Additionally, the Committee looks to middle schoolers looking for opportunities to fulfill their volunteer hourly requirements. Typically, this is Murray graduates familiar with the event that enjoy coming back to help in this new role!

• In-School Posters: To help build excitement and remind teachers and families, 3-5 posters are hung throughout school with the movie theme.
• Raffle: Someone to source and coordinate a raffle item for the night of the event. Any tax donation forms and coordinated with President and Treasurer as well. Makes posters promoting the item, awareness that cash is needed for tickets.
• Chick-Fil-A Pick-up Table: 2-3 parent volunteers are needed to work meal distribution from 5:30-6:30 as families arrive. This includes checking against the ordered list and managing the cash box for payment. After 6:30pm, usually only 1 parent needed until all food items are exhausted.
• Ball Field & Playground Monitoring: As a fun, social event for both parents and students, we all get a chance to catch up with friends. However, games of soccer, football, or the like can quickly get out of hand without careful attention. Both the ballfield and playground need dedicated monitors prior to the movie beginning to ensure everyone has fun and is safe.
• 8th Grade Volunteer Coordinator: Middle schoolers have the opportunity to earn volunteer credits by helping monitor playgrounds, ensure play and playful fingers making shadow puppets are kept away from the projector, help work meal and snack tables as necessary and with general clean-up throughout the night. Coordinator(s) are responsible for reaching out to former VLM students at Henley (or anywhere) that need volunteer hours for civics class, etc.  Secure 8-10 students and be the point of contact with their parents about timing, transportation, etc. Usually works best if this parent also has an 8th grader, but not required. 
• Chips & Water shopping: Parent to collect water bottles and chips for the Chick-Fil-A meal option, typically an errand to Costco or Sam’s Club.
• Coolers with Ice: Need 2-3 large cooler with ice for keeping water bottles cold. Bring coolers of ice for storing water bottles
• Music playlist: Prior to the event the screen and sound system is set-up. Need a volunteer to prepare a playlist of about 1.5hrs of music as people arrive and before the film
• Money Manager: Responsible for coordinating with PTO Treasurer for check to the AV company, as well as two cash boxes are used for the raffle and different concessions. Because some of the concessions are specifically a 5th grade fundraiser, it is also important to keep the monies separate so we know what funds go to PTO and which to 5th grade. Additionally, coordinating with school office staff to ensure the boxes are locked up in the office at the end of the night. 
• Set-up: 3-4 volunteers needed the day of Flick, after school to help set up. Includes helping hang signage, helping place decor, and any other tasks. 
• Clean-up: 5-6 volunteers are needed to help clean up after the movie ends. Best to plan for the hour.  Plan for an hour after the movie ends, but usually takes about 30 min